Salary: £20K - £22K
Location: Liphook, Hampshire
Language: Dutch & Intermediate German or above
The company works within the Multimedia environment and their core business is the provision
of Audience Response voting systems, for both the hire and sales market. Their clients range from large end users, such as BT, Cadburys, Visa and the BBC, to universities and management consultancies.
The company in Liphook is divided into 4 departments: Sales, Finance, Research & Development and Operations.
As a "Project Co-ordinator" you would be based in the Operations Department, but as a member of the company's team your responsibilities would be to the company as a whole and you should be happy to help wherever needed.
This job description gives a flavour of the job content and should be used as a guide only.
The Work
This is an office based administrative post, although you may be required you to work
away from the office from time to time.
Projects
Total responsibility for your own projects. Activities involved in this include;
Events
Co-ordinate the logistics, finances and resources for your projects, where attention to
detail and accuracy are paramount
Be competent in organising national and international travel & freight, making the best arrangements for the most competitive price
Research client / country background requirements where appropriate, eg. liaise with Embassies and Consulates for correct import and export procedures, visas etc, to
ensure the success of the project and full support to the events team
Maintain a positive and proactive relationship with both freelance and in-house event specialists. Responsibility for negotiating freelance pay, expenses and itineraries, in
order to keep within cost margins
Total financial management of each project, including budgeting, preparing purchase orders, recording all expenditure, authorising supplier invoices, and issuing accurate
client invoices
Managing Resources
You are responsible for booking crews for your events and co-ordinating internal resources. It is imperative that you stay in touch with all relevant parties, notifying
them immediately of changes to their schedules and being aware of the impact of
these changes
Maintain an overview of the Operations schedule, always looking ahead to identify
potential resourcing issues
Client Relationships
The company has an excellent reputation for good quality of service. A large proportion of
our work comes from repeat business and personal recommendation. The client
always comes first.
Build and maintain a rapport with all your clients. Establish trust and respect and develop
a proactive relationship to further the business
You will eventually build up a portfolio of clients that you will always look after. These will
be your personal "Accounts"
Organisation
All projects and events are scheduled by the Operations Manager to ensure sufficient resources are available across the whole company.
Ensure that the schedule is constantly updated with the changing details of your projects
Be aware of how changes to your projects ie, crew, equipment and duration will affect others
Keep efficient and clear records of all decisions and arrangements
Maintain current systems and adhere to procedures
Overall
Flexibility is required so that all necessary tasks are undertaken to promote the business as a whole.
As work schedules at the company are seasonal you should be happy to help out wherever required to support teams that may be busy when you are not and to generally help where needed.
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