Our client is looking for an experienced Executive Assistant for a family office in the Valais. Salary is excellent £80-100K Swiss Francs depending on experience.
Description:
Main Functions:
General Office Management
- Handle daily administrative activities such as correspondence, mail, phone calls, reception, courier etc
- Negotiate and manage all related suppliers including office equipment and supplies, courier services, travel and hotels, cleaning contractor etc
- Assist colleagues with itineraries and visas for business travel
- Manage office expenses and invoices
- Main contact for IT issues and support, coordinate adhoc projects (as approved by Principal), ensure any issues with email or Blackberry devices are dealt with and resolved immediately
Support to the Principal
- Handle incoming calls to the office for the Principal
- Maintain record system of all business and personal contacts for the Principal
- Plan itineraries, including international travel arrangements for Principal and family, i.e. flights and accommodations, medical appointments, business meetings and social events keeping an up-to-date diary and ensuring regular communication of appointments
- Administration of personal assets including real estate, vehicles, yachts, mobile phone and iPad etc maintaining records and payments for insurance, repairs and maintenance, rent, annual fees, budgets etc
- Detailed administration for the aircraft including tracking of location, invoices, maintenance, insurance, annual fees, point of contact for all queries.
- Maintenance of credit cards, loyalty programs, memberships, donation program
- Collect proof of travel documentations
- Miscellaneous personal requests
Human Resources
- Provide support in relation with new or potential hires (travel and accommodation bookings for interviews, preparation of their workspace, IT login, update internal phone lists)
- Assist new arrival with work permit, bank account and accommodation as requested.
- Coordinate induction of all newly hired staff, helping them integrate into their new position/ environment comfortably
- Assist with the preparation of work contracts and ensure compliance with Swiss work laws
The ideal candidate will have:
- Minimum 3 years of experience as a Personal/Executive Assistant
- Given the nature of the office the candidate needs to be highly flexible and adaptable to any number of different tasks, an ability to multitask and deliver on numerous projects in tandem is a must
- A self confident personality, dynamic, curious and proactive
- Ability to anticipate and solve problems
- Ability to remain calm in a stressful situation
- Bilingual in French and English, Italian would be a plus
- Given the importance of cost management excel skills and attention to detail are key requirements for this role
- Some book keeping knowledge would be an advantage
Accounts Payable Team Member – Italian
Main Responsibilities
Ensure accounting process performs to Service Level Agreements within the SSC
v Processing intercompany invoices, and reconciliation for intercompany accounts in a timely and accurate manner.
v Processing supplier (3rd party) invoices, raising payments and completing supplier statement reconciliations on a monthly basis.
v Performing ad-hoc analysis, query management, identification and resolution of service delivery issues.
Customer satisfaction
v Resolving vendor and country queries efficiently and accurately, by email and phone.
v Develop customer relationships with internal customers (purchasers- and accounting personnel) and provide a high quality service to all stakeholders.
Quality and integrity of financial information provided by the SSC
v Ensuring the appropriate controls are operational in order to maintain the quality and integrity of financial information to comply with auditing requirements.
v Ensuring consistency of process across Europe Sarl by following best practice in all processes.
Owning the accounting to reporting process
v Identification and implementation of process improvements, with ability to competently share knowledge and learning’s.
v Integration of accounting activities into the SSC
v Integration of new staff into the SSC
v Sharing of knowledge with SSC staff including healthy contribution in team meetings and team objectives.
Main Purpose of Job
v Accurate and timely processing of supplier invoices
v Resolution of internal customer and supplier queries on behalf of the company
v To actively support the APTL in both routine tasks and process improvements.
Any other accounting duties when required.
Must Have
v Working knowledge of and an ability to interrogate SAP
v Strong reconciliation skills
v Intermediate MS Excel skills
v Strong IT/Computer literate skills
v Good Communication skills
v Ability to manage multiple priorities independently and as a team
v Ability to operate efficiently under continuous change
v Strong numeracy skills
Desirables
v Fluency in a European language
v Presentation skills
Required Experience and Qualifications
v Strong previous experience of working within an accounts payable department for a multi-national organisation
v Previous experience of processing a high volume of invoices
v Experience working in SAP
v Previous experience of vendor statement reconciliations and matching invoices to PO’s within SAP
v Knowledge of purchase to pay process
v To be able to demonstrate previous delivery of process improvements
v Experience working to deadlines with an attention to detail and a sense of urgency
v Basic awareness of VAT across Europe is strongly desirable
v Previous experience of working in multi-cultural teams is desirable
Please note this role is for an initial 6 month contract with a review for continuance at the end. If you wish to apply please send your CV to enquiries@promolingua.com
Salary: Based on experience. £30k circa + quarterly commissions up to £4000
Location: London, West End
Language(s): German & French, French, Italian or Portuguese
My clients are an exciting online company with huge growth plans ahead. Based in heart of London’s West End, their websites operate in over 20 countries across the globe in over 15 different languages. Their leading websites all focus on social and online consumer services. If you are an experienced online marketing professional with some basic to intermediate knowledge in PPC, Traffic Acquisition, Affiliate Partnerships and fluent in French, German and English then please read on!!
Reporting to the Director of Business Development, you will be primarily responsible for the online marketing, website traffic and business development for the French and German speaking country websites, especially Switzerland and Luxemburg. This role is based in London.
Main duties and responsibilities:
- Traffic and Content Acquisition: Business development (partnerships), Affiliate networks, Partnership uploads & aggregators, SEO (back linking), ABL marketing campaigns, telemarketing and PPC
- Traffic Monetization: sponsored links, display advertising, email marketing and internal monetization
- Supporting social media and other online marketing initiatives
- Conducting regular business analysis and preparing market performance reports
Skills, qualifications and experience needed:
- Languages: Fluent in German, French, Italian, Portuguese and English
- Bachelor’s Degree in Business Administration, Marketing or equivalent area of study.
- Some basic to mid level knowledge of all forms of internet marketing, SEO and PPC.
- Willingness to learn with an attention to detail.
- Great team player with excellent communication skills.
- Must be organised, thorough, and have an eye for detail.
- Some experience in Online Marketing or relevant degree level qualification
- Energetic, enthusiastic, and driven.
- Ability to meet deadlines.
- Strong skills in Microsoft Office package
Package:
Based on experience. £30k circa + quarterly commissions up to £4000
Multilingual Sales Account Managers: Spanish, French and German speaking
Salary: £20-25K
Location: Colchester, Essex
Languages: Spanish or German or French
Multilingual Sales Account Managers: Spanish, French and German speaking
Our client is looking for 3 multilingual account managers to grow an existing portfolio of clients and increase their presence in new territories.
The company has an extremely strong global presence and covers over 17 industry sectors with a very strong influence within the IT market. They are now expanding their horizons even further by strengthening their reach to countries where local advertisers already use their products and services.
In order to support their growth, they are looking for accomplished multilingual sales professionals to join their team.
The Role:
* Looking after a portfolio of existing clients
* Maintaining good client retention
* Attracting and securing new clients, both corporate and recruitment
* Able to meet and exceed targets
You will be fluent in Spanish, French, German or Dutch but also fully conversant in English both speaking and writing.
Possess a proven track record of successfully selling complex business solutions to top executives.
Experience in the online media industry would be advantageous.
They are offering a competitive package of c£25k + uncapped commission. This is a fantastic opportunity if you are ambitious and seeking to be an integral part in the growth of a highly successfully Global Company.
Must be fully conversant in English – both written and verbal as well as being fluent in at least one other key language, Spanish, Dutch, German or French
To apply please send your CV to enquiries@promolingua.com
Salary: £30-35K
Location: London
Language: Italian
Success in this position will require the ability to take initiative, meet targets and help increase revenues for the Italian website. The candidate must have excellent organizational skills, be self-motivated, resourceful, and be able to succeed in a metrics driven and fast paced environment. He/she will need to effectively manage multiple priorities, take initiative and develop and maintain positive relationships with all stakeholders. This individual must have the ability to roll up their sleeves and communicate effectively with managers and team members located in the US and in other European offices/locations (mainly the UK and Germany).
• At least 3 years of hands-on experience managing SEM/SEO campaigns
• 1-3 years of consumer marketing experience
• Strong domain/web/search engine advertising experience; working direct response marketing team preferred
• Outstanding quantitative and analytical skills
• Good understanding of A/B Split and Multi variance tests
• Experience of analyzing and looking for new marketing ideas
• Excellent cross-functional collaboration and communication skills
• BA degree in business in or Marketing; or applicable additional experience
• Expert working knowledge of Microsoft Excel and working knowledge of Microsoft Outlook and Word
• Must be a hands-on in the trenches individual, while maintaining focus on the larger strategic picture
• Highly motivated and thrives in a fast paced environment
• Ability to work effectively with others and interface with various levels of staff and management team
• Ability to take a hands-on role in leading and managing projects to completion
• Expert ability to communicate effectively in English and Italian, both written and oral
• Background in a growth oriented company is highly preferred
European Recruitment Manager
Salary: £38K
Location: Leamington Spa, Warwickshire
Language: Major European
Role Summary
Ideally, you will have experience working as an On – Site or In – House Recruiter within one of the following areas: Retail, Leisure, Hospitality or Catering. The company is a global leader in Retail Inventory Services. They are looking for a strong Recruiter, with Pan – European experience to manage vacancies at all levels, from Administrator to Country Manager. Previous experience in a fast – paced service industry would be highly advantageous. Responsible for planning, developing and implementing recruiting strategies and systems in the UK and across Europe to ensure that high quality candidates are available as needed. Building a secure pipeline of profiles, ranging from middle management to executive level. To work with Senior Management and Department Heads to co-ordinate recruiting activities with Company-wide goals and objectives. Research new products and technologies, conduct on-going analyses of current systems and implement improvements in external and internal recruiting operations as appropriate. Ensure a professional relationship with external employment contacts and agencies. Ensure the cost-effective use of Company resources. A second European language would be beneficial, although not essential.
Key
Tasks and Activities
Assumes responsibility for the planning, development and implementation of effective recruiting strategies and policies.Assist Senior Management in developing short and long-term objectives goals and strategies.Ensure that recruitment plans and policies are consistent with established Company goals and objectives. Develop and implement strategic initiatives to support projected corporate growth.Develop and maintain a solid management pipeline in the UK and Europe to support growth.Maintains clear reporting systems and methodologies in order to monitor recruitment activity reportingSends weekly recruitment reports and updates European Senior Management on a weekly basisSends monthly recruitment reports and updates to CEO / CFO and VP HRMonitors recruitment activity and spend across multiple countriesProvides quarterly recruitment cost forecasts to UK and European Finance Teams as requestedHolds bi – weekly recruitment conference call updates with Senior Management TeamsAttends Monthly Senior Management call in relation to updates on TL recruitmentWorks in partnership with other HR team member RecruitersAssumes responsibility for overseeing the effective recruitment of Company personnel.Has a proven track record in hands-on recruitment, managing the recruitment lifecycle from brief to offer stageEnsure that external contacts including executive placement services, advertising entities, career centres and employment agencies are well utilised.Coordinate recruiting activities with the needs of Department Heads throughout the European Division.Ensure that a wide range of high calibre, well-qualified applicants are available for professional positions as needed.Assumes responsibility for effectively completing administrative responsibilities.Provide internal consulting for recruiting and placement processes.Co-ordinate activities with corporate personnel to determine processes which best support recruiting methods and efforts.Ensure that recruiting operations and training systems are cost-effective and within budget constraints.Coordinates, schedules and conducts pre-screening, telephone and face to face interviewsCoordinates flights, hotels, meeting rooms and travel for Senior Management team membersManage all applications in the appropriate manner – filter, pre-screen and screeningComprehensive UK and European Vendor ManagementAssumes responsibility for ensuring professional relations with prospective employees, professional organisations and external contacts.Maintain effective service level agreements with external contacts.Ensure that prospective job candidates are well supported throughout the application of hiring process.Promote goodwill and a positive image of the Company.Commits to providing external contacts with the most efficient, rapid responses possible
Key Competencies:
a) CommunicationExcellent communication skills, both verbal and non-verbal are required as Internal and External communication is part of the role. Must be able to use appropriate communication tools effectively.
b) Team Work and CooperationRequired to operate in a small HR team and to display team coherence, which includes being sensitive and respectful to others, contributing to problem solving activities and sharing job knowledge with colleagues.
c) Public Relations and Interpersonal SkillsMust be able to interact with people on all levels. Outgoing personality essential to ensure that all external and internal communication is carried out to a high standard.
d) Planning and OrganisingExcellent time-management and the ability to organise own workload is required. Must be adept at identifying goals and priorities. Will be required to effectively manage all essential job duties and meet assigned deadlines.Must be quick to learn and adept at developing and maintaining detailed administrative processes.
e) Analytical SkillsAttention to detail is required. Must be able to accurately complete research and report information. Must be able to clearly outline complex information and produce concise reports and graphical data when required.
Technical Knowledge and Expertise
Proficient in the use of Microsoft Outlook and Microsoft Office, including Word, Excel and PowerPoint.Ability to effectively use Internet search engines for research purposes.
Salary: upto £26K DOE
Location: Basingstoke, Berkshire
Language: Italian
MAIN PURPOSE AND SCOPE OF JOB:
Responsible for the timely collection of cash, minimising bad debt and reducing DSO. Identifying, logging and assisting in the timely resolution of queries. Opening customer accounts and assessing credit worthiness. Ability to advise on awarding or withdrawing credit facilities. Working as a team player, supporting others within the Department and suggesting ways to improve processes and procedures. Meet all compliance and SLA requirements.
TO WHOM RESPONSIBLE: European Credit Manager
AREA OF RESPONSIBILITY:
| % | Duties |
| Liaising with customers both internal and external in both written and verbal form, thus building positive relationships to support the business as an on-going part of the job. | |
| 40% | Releasing/holding of orders placed in credit hold |
| 30% | Assess and review credit worthiness by collation of various data and analysis of balance sheets |
| 10% | Opening and amending customer accounts, as and when required, in a timely manner |
| 3% | Identify queries and process through automated query system in accordance with procedures. |
| 1% | Compiling reporting as and when required |
| 5% | Assisting in the implementation and review of departmental procedures. |
| 1% | Sales ledger reconciliation |
| 1% | Filing |
| 5% | Cross train to ensure skill set ability in case of an emergency |
| Remainder | All duties as assigned by Manager. |
EDUCATION: GCSE’s or equivalent including English and Mathematics
EXPERIENCE: Previous experience in a financial or banking environment
KNOWLEDGE: Basic / intermediate Word, Excel, Outlook / Notes
PERSONAL COMPETENCIES: Analytical, Accurate, Conscientious, Committed, Disciplined, Flexible, Strive for Excellence, Team Player, Persistent, Persuasive, Good communication skills both written and verbal, negotiator.
RESPONSIBILITY – SUPERVISORY: None.
RESPONSIBILITY – ASSETS: None
RESPONSIBILITY – CONTACTS: Internal and external contacts mostly at peer level, occasionally senior level, for 50%+ of each working day.
SUPERVISION RECEIVED: On-the-job training and specific direction where necessary.
Please note that is is initially for a 6 month contract.
To apply please send you CV to enquiries@promolingua.com
Recruitment Managers
Self Employed (Commission Only)
Home based
PromoLingua is a language consultancy specialising in multilingual recruitment, translation, interpreting and corporate language training.
We are looking for highly motivated self-employed Multilingual Recruitment Managers to join our team.
We provide you with the support and tools to get started. You will be provided with a few live vacancies when you join, and will also be required to generate your own business too.
We are therefore looking for experienced Recruitment Consultants who can hit the ground running and who are happy to develop new business, as well as work on existing accounts.
You will be provided with full back office support, sales support and cover when you are on holiday or away from the business.
The roles are self-employed which provides you with complete flexibility on when and how you work. There are no internal sales targets or placement targets.
In return you will be paid a generous commission for every placement you make.
We also pay a quarterly bonus to anyone billing over £25000 per quarter.
Desirable
Fluency in a major European language (Dutch, German or French)
Due to the current climate and the numbers responding to advertisements only successful candidates will be approached. If you haven’t heard anything within 7 working days you can assume your application has been unsuccessful on this occasion.
Overall Role Objective:Maintain the company’s industry position as the global market leader and help our clients to maximise the exposure they receive from their Public and Investor Relations programmes.
Job Purpose:Target all companies and PR agencies in Italy, and drive revenue by establishing the company as their exclusive or preferred supplier of targeting tools.
Key Result Areas:
1. To develop a comprehensive understanding of the company’s products and services compared to competitors and successfully communicate these to the market place.
• To develop new business sales across prospective clients for all company products and services mainly over the telephone and occasionally face to face.
• Influence customer personnel at all levels, from Board Members, Senior Directors and Executives to Account Managers and Product Users.
• Become an ambassador for the company by developing strong relationships with customers on the telephone, face to face, during meetings, presentations or at industry forums.
• Excellent up to date knowledge on the PR and IR market place.
• To maintain a relationship with the client during their subscription period ensuring successful renewal at the end of their subscription.
2. Selling:
• A self starter who is motivated to pick up the phone, identify potential key clients, build relationships and close meetings and new business opportunities.
• Confident and personable on the phone and face to face with excellent presentation skills.
• Able to understand a client’s structure and quickly identify all decision makers, influences, and users within each company or Agency.
• Ability to always be one step ahead in client negotiations by using lateral / creative thinking to out smart and out think the competition.
• When speaking to clients be inquisitive / ask the right questions / be an excellent listener. Competencies, Attributes, Knowledge:
• Proven track record of winning new business (examples required) • Fluent in Italian with experience of working in the Italian marketplace • Experience or a keen interest in the media industry• Experience in complex, consultative or solution sales into the corporate / agency market• Ability to sell across a varied but intrinsically linked product range• Demonstrable experience of selling to all levels of personnel both on the phone and face to face• Good team player. Self motivated, disciplined and able to remain corporately focused• Have the energy and drive to work under pressure to hit tight targets• Excellent organisation and time-management skills with a high attention to detail
