Accounts Payable Team Member – Italian
Main Responsibilities
Ensure accounting process performs to Service Level Agreements within the SSC
v Processing intercompany invoices, and reconciliation for intercompany accounts in a timely and accurate manner.
v Processing supplier (3rd party) invoices, raising payments and completing supplier statement reconciliations on a monthly basis.
v Performing ad-hoc analysis, query management, identification and resolution of service delivery issues.
Customer satisfaction
v Resolving vendor and country queries efficiently and accurately, by email and phone.
v Develop customer relationships with internal customers (purchasers- and accounting personnel) and provide a high quality service to all stakeholders.
Quality and integrity of financial information provided by the SSC
v Ensuring the appropriate controls are operational in order to maintain the quality and integrity of financial information to comply with auditing requirements.
v Ensuring consistency of process across Europe Sarl by following best practice in all processes.
Owning the accounting to reporting process
v Identification and implementation of process improvements, with ability to competently share knowledge and learning’s.
v Integration of accounting activities into the SSC
v Integration of new staff into the SSC
v Sharing of knowledge with SSC staff including healthy contribution in team meetings and team objectives.
Main Purpose of Job
v Accurate and timely processing of supplier invoices
v Resolution of internal customer and supplier queries on behalf of the company
v To actively support the APTL in both routine tasks and process improvements.
Any other accounting duties when required.
Must Have
v Working knowledge of and an ability to interrogate SAP
v Strong reconciliation skills
v Intermediate MS Excel skills
v Strong IT/Computer literate skills
v Good Communication skills
v Ability to manage multiple priorities independently and as a team
v Ability to operate efficiently under continuous change
v Strong numeracy skills
Desirables
v Fluency in a European language
v Presentation skills
Required Experience and Qualifications
v Strong previous experience of working within an accounts payable department for a multi-national organisation
v Previous experience of processing a high volume of invoices
v Experience working in SAP
v Previous experience of vendor statement reconciliations and matching invoices to PO’s within SAP
v Knowledge of purchase to pay process
v To be able to demonstrate previous delivery of process improvements
v Experience working to deadlines with an attention to detail and a sense of urgency
v Basic awareness of VAT across Europe is strongly desirable
v Previous experience of working in multi-cultural teams is desirable
Please note this role is for an initial 6 month contract with a review for continuance at the end. If you wish to apply please send your CV to enquiries@promolingua.com
Customer Admin Rep with French
Main Responsibilities
Claims & Deductions Management
v Ensure timely approval and processing of all Freight, Returns, Price and Penalty claims by customer.
v Conduct thorough investigation of disputed claims / deductions with local Logistics Service Provider, local Country Sales and with customer where necessary.
v Ensure timely escalation and resolution of disputed claims.
Returns Processing
v Effectively manage the processing of all customer returns under instruction of Customer Service.
v Ensure pricing consistency for all credits.
v
Pricing Entry & Management
v Ensure the accurate maintenance of all Pricing levels in SAP for those countries where this is not managed locally.
v Work with Local Country to help develop a more efficient process to communicate Pricing changes.
Management Reporting
v Produce Monthly SSC KPI reports.
v Produce Monthly Penalty reports for HQ Finance.
v Produce Monthly Activity reporting for Local Company and SSC Management team.
Main Purpose of Job
v To improve company financial performance by reducing claims, speeding up validation of deductions and improving DSO
Key Competencies/Skills S = Standard, D = Developed, H = Highly Developed
Must Have
v Good spoken & written communication skills
v Ability to work on own initiative and prioritize tasks
v Ability to work to deadlines and have an attention to detail
v Strong numeracy skills
v Must be fluent in spoken and written English, French & Dutch
v At least Intermediate level in Word, Excel and Outlook
Desirables
v Previous working knowledge of SAP experience
v Ability to demonstrate previous process improvement design & implementation
v Any additional European language
Required Experience and Qualifications
v Ideally of a graduate caliber – ideally with a degree in Business Administration or Finance
v Previous Accounts Receivable and/or Customer Services experience (desirable)
v Data/order entry experience (desirable)
v Experience in Business to Business claims or a back office environment (desirable)
Please note this role is for an initial contract of 6 months with a review for continuance. If you wish to apply please forward a CV to enquiries@promolingua.com
A vacancy has arisen for an AR Team Member working in the French team within the Shared Service Centre.
Reporting to the Accounts Receivable Team Leader, the purpose of the role is to manage the credit collections operations to ensure the DSO and other key financial performance targets are met
Key Responsibilities:
- Proactive chasing customers for cash to ensure the DSO target is achieved
- Manage the credit risk for the French Company, escalating issues in a timely
manner to the Team Leader and European Customer Service Manager.
- Ensuring discounts for prompt payment is accurately applied.
- Minimising the risk of bad and doubtful debts
- Provide timely Month End Credit reporting to SSC and Company management
- Management of customer query clearance, identifying and putting in place action plans
to eliminate the source problem
- Establish and maintain procedures for accurate and timely cash collection, allocation
and query handling.
- Management and resolution of insolvency situations in conjunction with SSC and local
country management
- Maintaining and improving relationships with internal and external customers
- Work together with Accounts Receivable Controller and the Finance Team to ensure
that bank, subsystems, Sales ledger and customer account reconciliation’s are
completed on a timely basis.
- Responsible for the SOx compliance of SSC processes.
- Make sure that invoices are sent in a timely manner and generated without error
- Process and accurately receipt business reviews from clients.
- Ad Hoc Accounts Receivable activities
Required Skills and Experience:
- Fluent French and English, both written and oral
- Strong experience as a specialist credit controller
- Must have worked towards a DSO target
- Process/procedure improvement experience
- Excellent keyboard skills and knowledge of computer systems.
- P&L & Balance sheet knowledge (desirable)
- ICM Qualification (desirable)
- A third European language (desirable)
In addition, the candidate should ideally have / be able to demonstrate:
- Ability to make things happen with strong sense of ownership
- Ability to work on own initiative
- Excellent interpersonal skills
The role:
Location: Winnersh, UK.
Summary: Responsible for the accounting operations of various entities
Reporting to: Senior Accountant, based in UK.
Main tasks and responsibilities:
Overseeing several European entities (Germany, Austria, Switzerland), prepare, input all accounting data and maintain general ledger.
Prepare monthly management accounts, quarterly financial accounts and analyse results within tight deadlines.
Prepare all monthly balance sheet reconciliations including inter company accounts.
Present and review management and financial accounts with the Senior Accountant.
Coordinate payrolls with payroll providers.
Prepare and submit VAT returns, intrastats and EC Sales List
Assist with preparation of annual statutory audit and tax computation.
Ensure that all local tax returns (corporate, payroll, VAT, and taxes) are submitted liaising with the local accountants and that all these liabilities are paid without penalties.
Produce ad-hoc management reports.
Ad hoc duties.
Requirements:
Professional part-qualified.
SAP proficient
Fluent in English and in German – essential
3+ years experience with German local accounting and transactions.
Self starter and fast learner, pays attention to details.
This job will suit someone who can work in a fast pace environment and is not afraid of hard work and who is able to take full responsibility for varied duties including basic bookkeeping.
The successful candidate must be able to work in an organised manner and have good communications skills.
To apply please send your CV to enquiries@promolingua.com
